PROCUREMENT GUIDE · CHECK THE PRODUCTION ORDER
Ceiling Fan Pre-Shipment Inspection Checklist
A ceiling fan pre-shipment inspection should compare the available production goods with an agreed order specification and approved reference. This guide helps importers define the checks, evidence and handling of findings before inspection. Use the worksheet to brief the factory and inspection provider about your actual order.
IN THIS GUIDE
Pre-shipment inspection brief ↓Define the inspection before goods are ready
Supply the order reference, model and variant quantities, approved specification, sample references, artwork, packaging requirements and required checks. If those records disagree, resolve the conflict before the inspection. An inspector cannot reliably assess a requirement that changes during the visit.
Agree when the goods will be available and what quantity must be produced and packed for the planned inspection. Have the provider record the quantities actually available and the sampling basis used. Decide defect categories, acceptance rules and the handling of issues before seeing the results. This guide does not prescribe a universal AQL or sampling plan.
QIMA describes pre-shipment inspection as including product-specific, dimensional, workmanship and packaging checks. The detailed scope still needs to match the buyer's product and requirements; a general service description is not your final inspection instruction.
Reference: QIMA — Pre-shipment inspection
Build the checklist around the order
Use checks that can be assessed against a reference. Instead of good finish, identify the approved finish and defect criteria. Instead of remote works, list the required functions and the conditions of the check. Record measured results and observations separately from the overall decision.
Electrical or other specialised tests belong with competent personnel, appropriate equipment and an agreed applicable method. Do not turn a procurement checklist into instructions for an unqualified person to perform hazardous testing. Identify which results will come from documents, routine production records, laboratory work or the inspection itself.
| Area | Order-specific check | Record |
|---|---|---|
| Quantity and identity | Model, variant, cartons and available pieces against the order | Counts and sampled carton references. |
| Appearance and dimensions | Finish, construction and dimensions against the approved reference | Photos and measured values. |
| Operation | Required speeds, controls and lighting functions | Observed result for each agreed check. |
| Documentation and labels | Rating information, artwork and manual versions | Matched references and discrepancies. |
| Accessories and packing | Included parts, protection and carton specification | Packing observations and missing items. |
Make a finding easy to locate and resolve
A useful finding identifies the sampled unit or carton, requirement, observation and supporting photo or measurement. Include the agreed classification and the action needed. A close-up without a model or batch reference can be difficult to investigate later.
For example, if an accessory bag lacks an item required by the approved packing list, record the list version, missing item and sampled carton. The factory can then investigate the affected scope and propose correction. The buyer or designated decision owner should record the disposition; the existence of a report alone does not release the shipment.
- State the requirement and the exact deviation.
- Attach evidence and trace the finding to the inspected goods.
- Assign the corrective action and the person responsible for reviewing it.
- Record whether a recheck or reinspection is required.
- Retain the final disposition with the order documents.
Use inspection as one stage of quality control
An inspection concerns the goods and scope actually assessed. It does not prove that all unexamined units are defect-free, replace applicable product testing or guarantee future batches. Retain the report with the approved configuration and any correction records so the decision can be understood later.
For a repeat order, review changes to components, artwork and packing before reusing the old checklist. A new light module or carton insert can affect what needs to be checked. Start with the previous record, identify changes and agree the relevant checks rather than copying the last pass result.
BUYING GUIDES
Pre-shipment inspection brief
Agree this brief with the responsible factory and inspection provider. Acceptance rules and specialised tests must fit the actual order and product.
- Order / model / variant quantities / specification revision
- Approved sample, drawings and artwork references
- Required production and packing availability / inspection date
- Sampling basis, defect categories and agreed acceptance rules
- Appearance, dimension, function and document checks
- Specialised test method and responsible provider, where applicable
- Labels, manuals, accessories and packaging checks
- Finding references / corrective action / recheck / final disposition
Sources and review
External references explain the cited principle. They do not certify or test ECO products. The checklists are planning tools; agree the requirements for your model and order.
FAQ
Questions about pre-shipment inspection
Agree the scope, criteria and response to findings.
Can I use the sample checklist for a production inspection?
Use it as a reference, then add order quantities, variant coverage, sampling, labels, packaging and the handling of batch findings. Sample approval and shipment inspection have different scopes.
Does this guide specify the right AQL?
No. Agree the sampling plan, defect categories and acceptance criteria for the product and order with the relevant parties before inspection.
When should inspection be booked?
Agree the required production and packing status with the provider and factory. Record what goods are actually available rather than relying only on a planned date.
Does passing inspection mean every item is defect-free?
No. The result applies to the inspection scope and goods assessed. It does not eliminate sampling limitations or replace other required controls.
Who decides whether an issue is closed?
Name a decision owner in the inspection plan. Retain the corrective evidence and any recheck result with the final disposition.
Define the checks for your order
Share your model, approved references and intended inspection scope. Discuss the records and access needed before scheduling the next production check.
Discuss inspection requirements